// USE-CASE · FLEETBEHEER
One overview.
Your entire fleet
under control.
Vehicles, documents, maintenance, drivers — all managed centrally in Ishtar365. Automatic alerts for inspections, linked records per vehicle, and compliance built in through metadata permissions.
Insurance in one Excel.
Maintenance on a separate calendar.
Inspections in someone's head.
And the fine always lands at the worst possible moment.
Time for one central fleet view that follows itself up.
// how it works
Fleet management in six moves.
No scattered tools, no Excel tricks. One platform where you configure your entire fleet to match your organisation.
Vehicles & employees
A central overview of every vehicle, linked to the right driver. One source of truth for your entire fleet.
All documents per vehicle
Registration papers, insurance, maintenance reports, expert assessments — tagged with vehicle ID, number plate and service date.
Maintenance & service schedules
Tasks for tyres, inspections or technical checks — automatically assigned to the right person. With approval workflows and reminders.
Driver management
Driving licences, certifications and performance reviews per driver. Critical documents protected through metadata permissions.
Insight & analysis
Collect data on vehicle usage, costs and interventions. Report inside Microsoft 365 — using the tools you already have.
Workflows & integrations
Documents stored automatically after an intervention, reminders for renewals, scheduling based on usage.
// 1 documente, 1 place of storage
Insurance, expert reports, maintenance — always at hand.
"The insurance for the Ford Transit is in a SharePoint folder somewhere. Or maybe in someone's mailbox. We'll dig it out when we need it."
- Registration papers, insurance, expert reports — stored centrally
- Tagged by vehicle ID, number plate, service date, type
- One click to see every document for a single vehicle
- Expiry dates with automatic reminders
- Access by metadata — not by folder location
Fleet management without a single line of code.
By combining Ishtar365's existing capabilities, you manage your entire fleet — vehicles, documents, drivers, maintenance — without any IT development. Configure your process the way your organisation works, not the other way around.
Give your fleet the visibility it deserves.
Up and running in days. Tailored to your processes, linked to your employees, with automatic follow-up and reporting.
Frequently asked questions about fleet management software
What exactly does fleet management software do?
Fleet management software brings your entire fleet together in one working environment: vehicles, documents, maintenance, inspections, insurance and drivers. No more scattered Excel files or disconnected calendars — everything centralised, with automatic follow-up.
How does the system ensure we never miss an inspection?
Every vehicle has its own profile with expiry dates for inspections, insurance, servicing and expert reports. You set the alert thresholds yourself (for example 60/30/7 days in advance). The right person is automatically notified, so nothing slips through the cracks.
Where are all the documents stored?
Registration documents, insurance policies, maintenance reports and expert assessments are stored centrally and tagged with vehicle ID, licence plate and type. One click on a vehicle shows every linked document — structured via metadata, not buried in folder trees.
Can we link drivers to vehicles?
Yes. Every vehicle is linked to the current driver, with a complete history of previous drivers. Driving licences, certifications and performance reviews are tracked per driver, with secured access through metadata permissions.
How quickly is it operational?
A basic setup with your vehicles, drivers and document structure is typically live within days to weeks. More complex setups with integrations to HR systems or leasing companies take a bit longer. We work in sprints so you see value quickly.
