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// DOCUMENT MANAGEMENT · DMS
Stop searching through folders. Work with metadata, link documents to projects, clients and employees, and grant permissions based on context — not on where the file happens to sit.
Files scattered across OneDrive, Teams and folders.
Everyone makes copies "just in case".
Permissions sorted out by spawning new folders.
You spend more time searching than working.
Nobody knows which version is the latest.
// ThE SHIFT
Folders work in one hierarchy at a time. Metadata works in every context you need — all at once.
EPC certificates, first-aid certificates, welder qualifications, forklift permits — whatever it is, every certificate has an expiry date, a person or a building, and a recognized authority. All different formats, all the same headache: expires unnoticed, sits in the wrong folder, gets renewed too late.
The Ishtar365 AI reads the document, recognizes the type, and tags it correctly in your structure — regardless of sector.
Plug-and-play for known document types. Fully configurable for whatever is specific to your operation.
Classify my documents →//HOW IT WORKS
No scattered tools. One platform that brings documents, processes and people together.
One source for all your documents — built on the Microsoft 365 you already use.
Tag by author, type, expiry, client, project — and find everything at a glance.
Grant access based on context, not on location. No more folder gymnastics.
Full history per document. See who changed what and when — without making copies.
Attestations, contracts, certificates, inspections — nothing slips through the net any more.
Documents trigger actions. Actions produce documents. Everything speaks the same language.
// ISHTAR365 AI-AGENT · SOON
AI does not understand folders — AI needs context and structure. With Ishtar365 DMS your AI agent knows what a document is, who has access to it, and which answer is actually correct.
// METADATA
Metadata is what a document really is — not where it happens to live. Tag by author, date, type, expiry, owner and keywords, and classify documents in one move.
// NOTIFICATIons
Set up a dynamic notification system based on metadata. Approaching expiry dates, recurring processes, critical documents — Ishtar365 DMS alerts the right person at the right moment.
// WHAT OUR CUSTOMERS SAY ABOUT ISHTAR365 DMS
Stop searching through folders. Work with metadata and give your documents the context they deserve.
A Document Management System (DMS) is software that allows you to centrally store, structure and manage your documents based on metadata instead of folders. A DMS ensures version control, context-based access rights, and automatic notifications when contracts or certificates are about to expire.
Ishtar365 uses your SharePoint to store your documents. Ishtar365 gives your documents structure through rights management and metatagging. Ishtar365 uses a single site within your SharePoint environment, which is only accessible through Ishtar365.
Folders work in one hierarchy at a time: a document lives in one place. With metadata, you label a document by type, client, project, expiry date and responsible person, so you can retrieve it through every context you need — simultaneously. No more duplicates, no more "Contract_v2_FINAL_DEFINITIVE.docx".
The Ishtar365 AI reads an uploaded document, automatically recognises its type (EPC, safety certificate, contract, inspection report, etc.) and fills in the correct metadata according to your structure. Plug-and-play for known document types, fully configurable for what is specific to your organisation.
Yes. Ishtar365 DMS automatically sends notifications to the responsible person based on metadata such as the expiry date. You decide how many days in advance the notification should arrive, for which document type and to whom. That way, no certificate, contract or inspection slips through the cracks.
Ishtar365 DMS is suitable for every sector. After all, every sector has documents — whether it's real estate, HR, industry, transport, healthcare or services. Whether you manage EPC certificates, safety certifications, welder qualifications or contracts: the structure adapts to your way of working.
Implementation is fast thanks to the no-code principle. Customers such as MAN Belgium had their portal operational within two days. Ongoing management is handled by your own team, without needing a developer.
Ready to build your first workflow and run your first report? Request your free trial and start building today.
Fill in your details and we’ll send you access right away.
