Not a chatbot bolted onto a pile of loose files. AI that runs on your own documents, your own processes and your own permissions. Every answer with a source, every action with a trail.
From the site to the boardroom, from HR to projects. The same underlying data, and every time an answer that fits the role of whoever asks.
One brain for your whole organisation. It knows your data, your documents and who is allowed to see what.
A pilot with a chatbot. A demo that gets everyone excited. And then the two questions that stop everything: where did this answer come from, and was this employee allowed to see it?
Most AI projects do not fail on the model. They fail on what sits underneath. Documents across five systems, processes in mailboxes, permissions nobody can fully explain any more.
Ishtar365 starts with that foundation, and puts AI on top of it.
In every flow below you will see the same four players. That way you always know which part runs automatically and where a person decides.
Asks the question, reports something, or approves. Every decision with consequences stays here.
Reads documents and mailboxes, recognises the fields and fills in the lists. No typing.
Assigns, sends, reminds and escalates. Every step with an audit trail.
Answers with a source, within your permissions, and proposes the next step.
An employee calls in sick. The platform collects, structures and unlocks the data. You keep the overview without a single Excel file.
The report comes in by email or through the portal.
Certificate and correspondence land automatically in the right file.
The extractor reads the documents and fills in the absence list.
| Employee | Type | Reports | Status |
|---|---|---|---|
| J. Peterson | Illness | 3× | In progress |
| A. Williams | Accident | 1× | Approved |
| M. Clarke | Illness | 2× | In progress |
One document in, all the metadata out. And which answer you get depends on who is asking. This is the difference between a chatbot and a platform.
An electrical inspection, EPC certificate or asbestos report goes in. The platform reads the document and fills in the list.
Every extracted field immediately becomes a filter: search by property, date or validity.
You let the system know someone is starting. The agent creates the personnel record and distributes the onboarding tasks. What is left for you is one click.
Created automatically in Ishtar365.
Assigned to the people involved.
You ask the question in plain language. The agent searches your data, builds the overview and pins it as a new page you share with your team.
All certificates with an expiry date in the past.
Columns, sorting and status colours set.
Pinned in Ishtar365, shareable with your team.
| Property | Address | EPC label | Valid until | Status |
|---|---|---|---|---|
| The Sunflower | 14 Flower Street, Mechelen | C | 12/06/2026 | Expired |
| The Maltings | 3 Dyle Quay, Mechelen | D | 03/01/2025 | Expired |
| Parkview 12 | 12 Park Avenue, Lier | E | 28/11/2024 | Expired |
Each module works on its own. Together they share the same data, the same permissions and the same structure.
One document in, all the metadata out. Type, date, counterparty and expiry date are recognised and filled in, so every extracted field immediately becomes a filter.
Discover AI · Document Management →ProcessesDescribe your process in plain language. The builder sets up the form, the steps, the assignments and the permissions. You adjust where needed and take it live.
Discover the AI Process Builder →Questions & actionsAsk your question about files, contracts or running processes. You get an answer with a source, within your own permissions, and a proposal for the next step.
Discover our AI Agent via a Free Trial →No more working through folder structures. You ask the question and get the file, with the reason it is relevant.
Metadata is recognised rather than typed. What used to be a form is now a two-second check.
A first working workflow takes shape during the conversation itself, not after a series of specification sessions.
Every statement has a source. If something looks wrong, you can see straight away where it came from.
AI does not open a back door. What someone may not see in the platform does not turn up in an answer either.
Everything runs on your own Microsoft 365 tenant. No vendor lock-in, no copy in a system you cannot reach.
“Ishtar365 gives us the structure we needed to really leverage our HR data. No more scattered tools, just one flexible platform that grows with our needs, our people and our business.”Steffy De Meulemeester · HR Manager at Spuntini
The data created in Ishtar365 stays on your own Microsoft 365 tenant. The AI layer queries that environment, it does not move your documents to external storage.
No. The permissions and groups you have set up in the platform also apply inside every AI answer. The same question therefore gives a different answer depending on who asks it.
Every answer shows where it came from: the document, the record or the process. You can click through to the source and check it yourself.
Actions with consequences stay with a person. The agent prepares, assigns and proposes. The approval itself is a deliberate step, with the same audit trail as every other step in the process.
No, but structure helps. That is why a project usually starts with document management and processes. The better the foundation, the more reliable everything AI builds on top of it.
No. Everything is no-code. Someone from HR, finance or operations can set up and adjust processes themselves, without an IT ticket or a development sprint.
Not a pilot that stalls at the demo stage. We show you live how documents, processes and permissions come together, and what AI adds on top for your organisation.
Ready to build your first workflow and run your first report? Request your free trial and start building today.
Fill in your details and we’ll send you access right away.
